Can Using a Records Management Company Reduce My Liability?

benefits of records management

Importance of Records Management in an Organization

Any business dealing with personal, medical or financial information must understand the potentially devastating consequences that can result from allowing unapproved access to sensitive and confidential information. The list of specific regulations that address information security compliance is lengthy — to mention a few:

  • HIPAA or the Health Insurance Portability and Accountability Act,
  • The Sarbanes-Oxley Act
  • Family Educational Rights and Privacy Act (FERPA)
  • Gramm Leach Bliley Act (GLBA)
  • and many more

Unfortunately, the regulations are not written in a way that is easily understood. Security professionals from a certified records management company such as Federal Records Mangement & Shredding in Fort Wayne can explain:

  • which laws apply to your business
  • what the laws mean for your business’s liability
  • and how best to implement compliance with regulations

Every major data protection regulation includes a requirement that organizations have written data protection policies and procedures. Proof of working with a certified records management and destruction company is a key element in proving compliance and reducing your liability should any information-related legal issues arise. Proof that your employees have been trained in information management by professionals from a certified records management company also is crucial for reducing your liability.

Benefits of Records Management

Federal Records Management & Shredding can help protect you, your documents and your business. There are many benefits of records management. Not only can we help you understand the regulations and train your employees in appropriate compliance procedures, we can also:

  • organize and retrieve information when needed
  • protect important and confidential records
  • minimize storage requirements
  • reduce operating costs
  • improve office efficiency
  • ensure regulatory compliance
  • minimize the risk of litigation and/or penalties
  • maintain retention and destruction schedules

Document security, including storage, destruction, and regulations compliance is our specialty. Contact Federal Records Mangement & Shredding today to ensure you understand the legal ramifications of non-compliance and to establish appropriate policies to protect your business now and avoid compliance issues in the future.