What Is Records Management? Everything You Need to Know

what is records management

It’s a great feeling when your business is going well and growing. It’s every entrepreneur’s dream. With your growing success, how well are you keeping up the pace?

More business means more hands to do the job. It also means paperwork. More paperwork means you need a better system to stay organized. But, you already knew that. The trouble is, when you search the internet for details on how to manage your records, you’ll hit some confusion along the way. Like document management and record management. What is records management?

This guide gives you a quick rundown of everything you need to know about records management and why you need it ASAP.

What is Records Management?

First, let’s take a closer look at what records management means. Records management is the practice of archiving or keeping documents that are of an important nature.

These documents are made up of:

  • Paper
  • Electronic forms
  • Files
  • Emails
  • Faxes
  • Contracts
  • Leases
  • Vendor communications
  • Etc.

Records management also establishes policies and procedures for maintaining these records.

Why Do We Need Records Management?

The idea behind why we need records management is simple. We use records management is to:

  • Control our records
  • Simplify the way records are stored
  • Ensure the security of our records
  • Easily locate the records when they’re needed
  • Determine how long records need to be retained
  • Cut the amount of data that is no longer needed or obsolete

The next question you’ll need to ask yourself is: Do you want your records management done on-site or off-site?

Records Management Company in Fort Wayne

As you can see, it’s vital to have a proper record management system for your business. You need to keep your documents secure and easily retrievable to keep your business running smoothly.

If you’re looking for off-site records management, look no further! Let Federal Records Management and Shredding in Fort Wayne be your document keepers!

We are a locally owned, operated, and AAA-certified document management company in the greater Fort Wayne area.  In fact, we’re the only locally-owned and operated document management company in Fort Wayne!

If you need proper disposal of your documents and records, we offer those services, too. We offer on-site and off-site secure document shredding and computer hard drive destruction.

We have a team of experienced professionals who will work with you. They will help develop a plan to efficiently manage your records and information.

So contact us and let us help you manage your important records today!