You Can Never Be Too Careful: The Value of a “Shred Everything” Policy
Information coming in and out of your company is constantly at risk of being mishandled or stolen. Human error accounts for over 30% of the data breaches that occur in small business. Criminal “dumpster divers” are regularly hunting for personal or private information that can be found in commercial dumpsters or recycling bins. Considering the ever-increasing rates of identity-theft, as well as the increasing number of regulations to protect confidential information, it is far from prudent for any business to simply throw away documents into the trash or an open recycling bin.
There is always a chance that information can fall into the wrong hands — and that your business will be held liable.
It’s a time-consuming task to train employees which documents should be shredded. It also takes time from already busy schedules to force staff to walk to the office shredder and shred documents themselves.
Federal Records Management & Shredding suggests you simplify this task (and protect your business and save time and effort!). How? Direct everyone to assume that all paperwork is sensitive and should never go in the trash. Install our secure shredder containers and implement a “Shred Everything” policy.
Shred Everything policies are becoming the norm for businesses small and large. The benefits include:
- document disposal is simplified
- confidential information is protected
- employees are easily trained
- risk of information breaches is reduced
- risk of regulatory non-compliance is reduced
- paper is recycled (after shredding at the secure facility) instead of going into the waste stream or landfills
Tips for implementing a Shred Everything policy
- make it simple
- work with a licensed information destruction company such as Federal Records Management & Shredding to install appropriate bins and establish a destruction schedule
- educate staff about the importance of the Shred Everything policy
- allow an adjustment period then begin regular security assessments (i.e. checking copiers, faxes, and trash cans for stray documents)
Federal Records Management & Shredding in Fort Wayne is a NSAID AAA Certified document destruction facility. We protect all documents from the time they enter our secure shredding boxes, through being shredded at our secure facility, until they are received at the paper recycling company. We stay on top of compliance regulations to help you protect your business, your employees, and your clients. Call us today at (260) 267-9652 to learn how our easy-to-use — and economical! — procedures can keep you and your business safe from information breaches.
The New Year is a time to give some thought to more than just personal goals for the upcoming year. It’s also a great time to set goals for improvements in the office (where we spend so much of our time, after all).
Business articles this time of year are rife with suggestions for how to make the workplace better. The most popular suggestions?
- take breaks — leave your desk for lunch; get up and walk around the office (or outside) a couple of time a day; or, at the very least, get up for a stretching and deep breathing break every hour
- be more positive — look for the good in other people; appreciate the efforts of others; give compliments; don’t be so hard on yourself
- declutter and get organized — desks, filing systems, computer files; now is the time of year to set up systems that will be easy to stick to for the rest of the year such as a clean desk policy.
Our personal favorite? Strengthen your organization’s information security. Even if your business doesn’t require compliance with information security regulations, every business needs to be aware of the risks of identity theft or other types of information fraud. No one wants to be responsible for clients, employees, or your company’s intellectual property being put at risk by not properly securing information at your workplace. The professionals at Federal Records Management & Shredding are experts in helping you and your employees understand:
- what information should be protected
- how best to protect it
- how to dispose of it in a secure manner
Put information security at the top of your resolutions for 2017! It’s the resolution that will protect you, your business, your customers, and your employees for years to come.
Turn Unwanted Documents Into Recycled Products
Federal Records Management and Shredding in Fort Wayne collects documents containing confidential information that must, by law, be destroyed to protect businesses and individuals. We collect this type of paper from local businesses in a variety of ways; including picking up locked boxes or “toters” from an office on a regularly scheduled basis; or when a business has a records “clean out”, collecting large quantities of documents at a single time and hauling them away in our secure trucks.
Once your documents have entered one of our “toters” or have been loaded onto one of our trucks, they are in what we call a “closed chain of custody” until they end up at the paper recycling mill in Wisconsin. Meaning, we take complete responsibility for keeping those sensitive or confidential documents secure until they have been destroyed.
Once your papers reach our facility — which is locked and security monitored 24/7 — they are emptied into our huge, industrial grade shredder by one of our security screened and AAA certified team members.
Monitored by our staff, the paper is fed up a shoot into the shredder. As the paper comes out finely shredded, it is dumped into a huge bin and then compacted. The resulting bales are are about the size of a compact car and weigh around 1300 pounds. The bales are then loaded onto a pickup truck and sent to our paper recycling mill in Wisconsin.
Fox River Fiber foxriverfiber.com is a NAID (National Association for Information Destruction) certified paper recycling facility that turns post-consumer wastepaper into high-quality pulp. The pulp is then used to make printing paper, writing paper, tissue paper, and even FDA-compliant paper products and packaging. Fox River Fiber prides itself on being a “steward of the environment”: “using state-of-the-art equipment, energy saving strategies, new technology, and certifications with various green-focused organizations.”
Fort Wayne Shredding Company
By trusting Federal Records Management and Shredding with your confidential documents, you protect your business, protect your clients, AND help conserve our planet’s natural resources! It’s a win-win situation. So, next you time you need to destroy confidential documents, don’t just throw it away, shred it! Contact us today to learn more about our confidential shredding services in Fort Wayne and other services to help keep your business private.