Keep Your Files Secure

keeping documents secure

It’s All About SECURITY

Are your confidential documents secure? Doctors’ offices and medical facilities are keenly aware of the legal and financial ramifications of non-compliance with HIPAA (the Health Insurance Portability and Accountability Act). Similar regulations apply to business documents across almost all other industries, any that handle financial data or must comply with consumer privacy laws. Whether the confidential information belongs to your clients, your patients, or your employees, your business can be held accountable for any failures to keep that information secure. Your business’ intellectual property can also be put at risk if it is not properly managed. Protecting yourself and your company from data, document, or identity theft is just part of doing business in today’s world.

Protecting your business information is multi-faceted, requiring:

  • a secure physical storage space for documents
  • secure destruction of information stored on computers
  • proper destruction of important business or client information documents

Appropriate space, management and procedures for each of these aspects will:

  • protect your clients, customers or patients
  • protect your corporate knowledge
  • protect your business should any legal concern arise

Protect yourself and your business by using a professionally certified document storage and destruction facility like Federal Records Management & Shredding. Our locally owned and operated document management company is a AAA-certified member of the National Association for Information Destruction (NAID). Document security and regulations compliance is our specialty.

Talk to Federal Records Management & Shredding about how we can help your business meet those goals — economically, thoroughly and without hassle or worry.

What Happens to Paper After it’s Shredded?

what happens to paper after its shredded

Turn Unwanted Documents Into Recycled Products

Federal Records Management and Shredding in Fort Wayne collects documents containing confidential information that must, by law, be destroyed to protect businesses and individuals. We collect this type of paper from local businesses in a variety of ways; including picking up locked boxes or “toters” from an office on a regularly scheduled basis; or when a business has a records “clean out”, collecting large quantities of documents at a single time and hauling them away in our secure trucks.

Paper Shredding

Once your documents have entered one of our “toters” or have been loaded onto one of our trucks, they are in what we call a “closed chain of custody” until they end up at the paper recycling mill in Wisconsin. Meaning, we take complete responsibility for keeping those sensitive or confidential documents secure until they have been destroyed.

Once your papers reach our facility — which is locked and security monitored 24/7 — they are emptied into our huge, industrial grade shredder by one of our security screened and AAA certified team members.

Monitored by our staff, the paper is fed up a shoot into the shredder. As the paper comes out finely shredded, it is dumped into a huge bin and then compacted. The resulting bales are are about the size of a compact car and weigh around 1300 pounds. The bales are then loaded onto a pickup truck and sent to our  paper recycling mill in Wisconsin.

Paper Recycling

Fox River Fiber is a NAID (National Association for Information Destruction) certified paper recycling facility that turns post-consumer wastepaper into high-quality pulp. The pulp is then used to make printing paper, writing paper, tissue paper, and even FDA-compliant paper products and packaging. Fox River Fiber prides itself on being a “steward of the environment”: “using state-of-the-art equipment, energy saving strategies, new technology, and certifications with various green-focused organizations.”

Fort Wayne Shredding Company

By trusting Federal Records Management and Shredding with your confidential documents, you protect your business, protect your clients, AND help conserve our planet’s natural resources! It’s a win-win situation. So, next you time you need to destroy confidential documents, don’t just throw it away, shred it! Contact us today to learn more about our confidential shredding services in Fort Wayne and other services to help keep your business private.

Naid AAA Certified Shredding Companies

AAA certified shredding company in fort wayne

NAID’s AAA Certification: What Does That Mean for Our Customers?

Federal Records Management and Shredding is proud of our AAA Certification from the National Association for Information Destruction (NAID). NAID is the trade association for the document destruction industry. Its mission is to promote “the standards and ethics of its member companies.” To receive the voluntary AAA Certification from NAID, a paper shredding company must meet and uphold strict requirements every year.

Why Hire a AAA Certified Shredding Company

How does AAA certification benefit you, our customer? By choosing a NAID AAA Certified company, you protect your business, your staff and your clients/patients. The use of a AAA certified facility fulfills federal regulatory requirements that affect your business and validates your information destruction policies and procedures.

Through the AAA Certification Program, NAID assesses the mobile and facility-based operations and destruction of paper, printed media, micromedia, and computer hard drives. The certification must be renewed every year. The purpose of certification is to guarantee that the facility is meeting all of the numerous laws and regulations that protect confidential customer information — thereby, protecting your business and your customers. The audits are unannounced, so we must operate every day and every hour as if an audit will occur.

While at our facility the NAID auditor will:

  • Verify that all materials are crosscut shredded, incinerated or pulped in such a way that they cannot be reconstructed.
  • Examine storage containers used for information to be destroyed to verify the containers are secured.
  • Verify that cardholder data on electronic media is rendered unrecoverable via a secure wipe program in accordance with industry-accepted standards for secure deletion or otherwise physically destroying the media (e.g., degaussing).
  • Verify the security of confidential documents throughout all stages of the shredding process such as handling, transporting, storing materials prior to destruction, and destroying and disposing of materials responsibly. This also includes any transfer of custody scenarios.

Paper Shredding Services in Fort Wayne

NAID’s certification program was “developed by information security professionals and recognized by thousands of private and governmental organizations around the world”. Federal Records Management and Shredding, a locally-owned business in downtown Fort Wayne, is proud to be a AAA Certified shredding company and offers our customers the very best in confidential shredding services and destruction. Contact us today to learn more about our shredding services to protect you, your business, your employees, and your customers.