Should You Store Your Records Onsite or Offsite? Which is Best?
In most industries and businesses, important records, confidential documents, and information need to be stored, organized and quickly retrievable. However, attempting onsite records management in your own business can quickly become a cumbersome, time-consuming task — wasting valuable space, your time, and that of your employees.
Offsite storage and management solutions offer many benefits over onsite storage. It is an efficient, cost-effective, and secure way to manage and protect your business and its records. Offsite storage from a reputable and certified records management company provides:
- Security: monitored access to the facility, certified document, and hard drive destruction
- Flexibility and Efficiency: records pickup and delivery services, online access to your inventory 24 hours a day
- Cost-Effectiveness: free up expensive office space, allow you and your employees the time to fully focus on your business efforts
At Federal Records Management & Shredding, we help business more efficiently manage important and confidential documents in our secure, climate-controlled facility.
Records Mangement in Fort Wayne
Federal Records Management and Shredding is the greater Fort Wayne area’s only locally owned and operated, AAA certified document management company. Read more about our records management services. Beyond records management and storage, we also offer onsite and offsite secure document shredding and computer hard drive destruction. Our trained and experienced professionals will work with your business to a develop a plan to manage your records and information as effectively as possible.
Contact us today!
Protect Yourself – Shred Your Documents
Businesses in and around Fort Wayne trust Federal Records Mangement & Shredding to shred their confidential documents. Now, Federal Records Management & Shredding offers the same security to residential customers as well.
Everyone has personal papers such as pay stubs and credit card statements around their home or apartment. Don’t just throw away confidential documents, shred them! The Seal N’ Shred Bag provides a secure, convenient, and environmentally-friendly way to collect your confidential documents until they’re ready for destruction.
Three Simple Steps:
- Fill the Seal N’ Shred Bag with your confidential documents. Place any papers with personal and confidential data into the bag. Items such as credit card statements, pay stubs, bank statements, and bills should never be thrown away in the regular trash or recycling.
- Seal the Bag. Once the bag is full, peel the paper off the adhesive strip and fold the flap down to seal the bag and secure its contents
- Shred the Bag. Bring the sealed bag to Federal Records Mangement & Shredding to have the contents destroyed in our secure facilities, or call to schedule a pickup.
The Seal N’ Shred bag is only $15 per bag and includes the price of shredding and the peace of mind knowing that your documents and papers are kept free from prying eyes.
Contact us today to learn more about our Seal N’ Shred residential shredding program and to order your bag. Don’t throw it away, shred it!
It’s All About SECURITY
Are your confidential documents secure? Doctors’ offices and medical facilities are keenly aware of the legal and financial ramifications of non-compliance with HIPAA (the Health Insurance Portability and Accountability Act). Similar regulations apply to business documents across almost all other industries, any that handle financial data or must comply with consumer privacy laws. Whether the confidential information belongs to your clients, your patients, or your employees, your business can be held accountable for any failures to keep that information secure. Your business’ intellectual property can also be put at risk if it is not properly managed. Protecting yourself and your company from data, document, or identity theft is just part of doing business in today’s world.
Protecting your business information is multi-faceted, requiring:
- a secure physical storage space for documents
- secure destruction of information stored on computers
- proper destruction of important business or client information documents
Appropriate space, management and procedures for each of these aspects will:
- protect your clients, customers or patients
- protect your corporate knowledge
- protect your business should any legal concern arise
Protect yourself and your business by using a professionally certified document storage and destruction facility like Federal Records Management & Shredding. Our locally owned and operated document management company is a AAA-certified member of the National Association for Information Destruction (NAID). Document security and regulations compliance is our specialty.
Talk to Federal Records Management & Shredding about how we can help your business meet those goals — economically, thoroughly and without hassle or worry.
Turn Unwanted Documents Into Recycled Products
Federal Records Management and Shredding in Fort Wayne collects documents containing confidential information that must, by law, be destroyed to protect businesses and individuals. We collect this type of paper from local businesses in a variety of ways; including picking up locked boxes or “toters” from an office on a regularly scheduled basis; or when a business has a records “clean out”, collecting large quantities of documents at a single time and hauling them away in our secure trucks.
Once your documents have entered one of our “toters” or have been loaded onto one of our trucks, they are in what we call a “closed chain of custody” until they end up at the paper recycling mill in Wisconsin. Meaning, we take complete responsibility for keeping those sensitive or confidential documents secure until they have been destroyed.
Once your papers reach our facility — which is locked and security monitored 24/7 — they are emptied into our huge, industrial grade shredder by one of our security screened and AAA certified team members.
Monitored by our staff, the paper is fed up a shoot into the shredder. As the paper comes out finely shredded, it is dumped into a huge bin and then compacted. The resulting bales are are about the size of a compact car and weigh around 1300 pounds. The bales are then loaded onto a pickup truck and sent to our paper recycling mill in Wisconsin.
Fox River Fiber foxriverfiber.com is a NAID (National Association for Information Destruction) certified paper recycling facility that turns post-consumer wastepaper into high-quality pulp. The pulp is then used to make printing paper, writing paper, tissue paper, and even FDA-compliant paper products and packaging. Fox River Fiber prides itself on being a “steward of the environment”: “using state-of-the-art equipment, energy saving strategies, new technology, and certifications with various green-focused organizations.”
Fort Wayne Shredding Company
By trusting Federal Records Management and Shredding with your confidential documents, you protect your business, protect your clients, AND help conserve our planet’s natural resources! It’s a win-win situation. So, next you time you need to destroy confidential documents, don’t just throw it away, shred it! Contact us today to learn more about our confidential shredding services in Fort Wayne and other services to help keep your business private.
NAID’s AAA Certification: What Does That Mean for Our Customers?
Federal Records Management and Shredding is proud of our AAA Certification from the National Association for Information Destruction (NAID). NAID is the trade association for the document destruction industry. Its mission is to promote “the standards and ethics of its member companies.” To receive the voluntary AAA Certification from NAID, a paper shredding company must meet and uphold strict requirements every year.
Why Hire a AAA Certified Shredding Company
How does AAA certification benefit you, our customer? By choosing a NAID AAA Certified company, you protect your business, your staff and your clients/patients. The use of a AAA certified facility fulfills federal regulatory requirements that affect your business and validates your information destruction policies and procedures.
Through the AAA Certification Program, NAID assesses the mobile and facility-based operations and destruction of paper, printed media, micromedia, and computer hard drives. The certification must be renewed every year. The purpose of certification is to guarantee that the facility is meeting all of the numerous laws and regulations that protect confidential customer information — thereby, protecting your business and your customers. The audits are unannounced, so we must operate every day and every hour as if an audit will occur.
While at our facility the NAID auditor will:
- Verify that all materials are crosscut shredded, incinerated or pulped in such a way that they cannot be reconstructed.
- Examine storage containers used for information to be destroyed to verify the containers are secured.
- Verify that cardholder data on electronic media is rendered unrecoverable via a secure wipe program in accordance with industry-accepted standards for secure deletion or otherwise physically destroying the media (e.g., degaussing).
- Verify the security of confidential documents throughout all stages of the shredding process such as handling, transporting, storing materials prior to destruction, and destroying and disposing of materials responsibly. This also includes any transfer of custody scenarios.
Paper Shredding Services in Fort Wayne
NAID’s certification program was “developed by information security professionals and recognized by thousands of private and governmental organizations around the world”. Federal Records Management and Shredding, a locally-owned business in downtown Fort Wayne, is proud to be a AAA Certified shredding company and offers our customers the very best in confidential shredding services and destruction. Contact us today to learn more about our shredding services to protect you, your business, your employees, and your customers.