Think business confidentiality is only for top-secret projects? Does it surprise you to know that every business has confidential documentation?
Employee and customer records, contracts, and financial statements. Every company has these documents and more. Some are confidential, and they all take up space.
What do you do when storing paper records uses up valuable space and money? How do you dispose confidential records? Developing an in-house document retention and destruction department is expensive.
Learn how offsite shredding is the best solution for businesses of all sizes, in any industry.
Document destruction isn’t as simple as having shredders. Retrieval and transfer are also important. And what happens after the paper is shredded is as important as the shredding itself.
Professionals who manage offsite shredding stay focused. They pay close attention to regulations, secure transportation, and reliable disposal.
Records management companies will be out of business in the blink of an eye if they aren’t reliable.
Look for companies with full and current NAID AAA Certification. This National Association of Information Destruction designation helps verify a service provider’s qualifications. Certification involves testing related to transfers, offsite storage, and more.
Service providers with NAID Certification are subject to routine and surprise audits.
Objectivity of Offsite Shredding
The teams that handle offsite shredding have no interest in the content of the documents. They’re interested in the safety and security of shredding. Their job is to retrieve, destroy, and dispose records you no longer need.
When in-house staff are tasked with shredding, five things often happen:
- They spend time reading the documentation. It’s most often driven by curiosity, not malice. Still, time is money.
- Personal opinion can override requirements. As a result, some documents are not destroyed. This can leave the company open to risk.
- Shredding happens when time permits, not when required.
- Shredded document tracking is inconsistent or doesn’t happen at all.
- Disposal of the shredded paper is casual. That’s another opening for risk.
Offsite shredding can give you confidence.
Professional records management companies rely on best practices to remain effective and efficient. They use best practices to manage your expired and/or confidential documents from retrieval through to disposal. Outstanding service providers build on those best practices to remain market leaders.
For example, the most progressive and security-minded companies use GPS on all retrieval vehicles. Accurate tracking and greater security during document transfer is possible with GPS.
A progressive document management company can also include recycling in the disposal process. All without compromising security.
Go with the Professional Choice
Knowing which documents to destroy and when is your responsibility. Seeking legal guidance specific to your industry is always recommended.
But once you have documents ready for storage, destruction, or both, you need a professional to do the job.
We are a full-service records management company in Fort Wayne, Indiana. We’re the only one that is locally owned & operated. We’re NAID AAA Certified and have a long list of satisfied customers.
Our dedicated team is ready to help you save time and money. We’ll keep your business free of unnecessary paper and protect confidential records.
Contact us today for a free estimate.