Information Destruction Training Program

employee compliance training

Training for You and Your Staff

You know that Federal Records Management and Shredding can take care of all of your document shredding (or records storage) needs. We are a AAA Certified member of the National Association for Information Destruction (NAID). This means that by hiring us, you are taking crucial steps in protecting your business from non-compliance with HIPAA and other confidentiality regulations.

But, did you also know that Federal Records Management and Shredding is certified to train your staff on the requirements and procedures for proper information destruction? This service provides extra protection to your business (and your staff and clients). Should your information protection policies ever be questioned by a regulatory agency, you can prove that your staff has been properly trained by our certified facility.

“Every data protection regulation in the US requires that organizations properly train employees on proper information protection, including proper information destruction,” says NAID. “Just as important, regulators say that organizations who do train their employees on proper information protection will be held less responsible than if the training is not provided in the first place. So not only does the training increase employee compliance, it also reduces the fine.”

The training program offered by Federal Records Management and Shredding to its clients is easy!

  1. Employees watch a short video that shows why proper document destruction is crucial to the organization and their continued employment.
  2. Employees are given written instructions of your company’s destruction procedures.
  3. Employees sign an affidavit that they have received the training, understand their responsibility, and agree that ongoing compliance is a condition of their employment.

These simple steps protect you, your business, your employees, and your clients or patients! Contact us today to learn more about how we can help your company stay in compliance!

Earth Day Reminder: Shredding is Eco-Friendly (and Secure!)

paper shredding is eco-friendly

How Paper Shredding Saves the Environment

Shredding documents with a professional document destruction company guarantees that any confidential or other high-risk information they contain is securely destroyed. This helps you meet privacy regulations and protects your business, your employees, and your clients, customers or patients.

But did you also know it’s Earth-friendly?

All that paper doesn’t just end up in a landfill! It’s recycled and made into other paper products. After the documents go through our industrial shredder, all that shredded paper is compacted into bales (each weighing about 1300 pounds!). Even though the shredding has made all of the information they contain completely illegible, those bales remain in our completely secure facility until they are delivered to our paper recycling facility.

We use the Fox River Fiber paper recycling facility which has been certified for security by the National Association for Information Destruction. The shredded paper is turned into pulp and then repurposed into anything from printing paper to packaging. Fox River Fiber uses “state-of-the-art equipment, energy saving strategies, new technology, and has certifications with various green-focused organizations.”

Go Green with Federal Records Management & Shredding in Fort Wayne

Federal Records Management and Shredding in Fort Wayne is proud of the value we provide our clients by protecting their sensitive and confidential documents until the information can be completely destroyed. We also pride ourselves on the role we play in helping our environment by keeping all of that paper out of the waste stream and effectively getting it recycled and repurposed.

Earth Day is April 22nd. Celebrate by giving us a call to learn about our document management and shredding services. Protect your business, clients, and employees — and help the Earth — by trusting locally-owned Federal Records Management and Shredding with your confidential document destruction.

Confidential Shredding Bags

seal n shred bags residential shredding fort wayne

Protect Yourself – Shred Your Documents

Businesses in and around Fort Wayne trust Federal Records Mangement & Shredding to shred their confidential documents. Now, Federal Records Management & Shredding offers the same security to residential customers as well.

Everyone has personal papers such as pay stubs and credit card statements around their home or apartment. Don’t just throw away confidential documents, shred them! The Seal N’ Shred Bag provides a secure, convenient, and environmentally-friendly way to collect your confidential documents until they’re ready for destruction.

Three Simple Steps:

  1. Fill the Seal N’ Shred Bag with your confidential documents. Place any papers with personal and confidential data into the bag. Items such as credit card statements, pay stubs, bank statements, and bills should never be thrown away in the regular trash or recycling.
  2. Seal the Bag. Once the bag is full, peel the paper off the adhesive strip and fold the flap down to seal the bag and secure its contents
  3. Shred the Bag. Bring the sealed bag to Federal Records Mangement & Shredding to have the contents destroyed in our secure facilities, or call to schedule a pickup.

The Seal N’ Shred bag is only $15 per bag and includes the price of shredding and the peace of mind knowing that your documents and papers are kept free from prying eyes.

Contact us today to learn more about our Seal N’ Shred residential shredding program and to order your bag. Don’t throw it away, shred it!

 

What Happens to Paper After it’s Shredded?

what happens to paper after its shredded

Turn Unwanted Documents Into Recycled Products

Federal Records Management and Shredding in Fort Wayne collects documents containing confidential information that must, by law, be destroyed to protect businesses and individuals. We collect this type of paper from local businesses in a variety of ways; including picking up locked boxes or “toters” from an office on a regularly scheduled basis; or when a business has a records “clean out”, collecting large quantities of documents at a single time and hauling them away in our secure trucks.

Paper Shredding

Once your documents have entered one of our “toters” or have been loaded onto one of our trucks, they are in what we call a “closed chain of custody” until they end up at the paper recycling mill in Wisconsin. Meaning, we take complete responsibility for keeping those sensitive or confidential documents secure until they have been destroyed.

Once your papers reach our facility — which is locked and security monitored 24/7 — they are emptied into our huge, industrial grade shredder by one of our security screened and AAA certified team members.

Monitored by our staff, the paper is fed up a shoot into the shredder. As the paper comes out finely shredded, it is dumped into a huge bin and then compacted. The resulting bales are are about the size of a compact car and weigh around 1300 pounds. The bales are then loaded onto a pickup truck and sent to our  paper recycling mill in Wisconsin.

Paper Recycling

Fox River Fiber foxriverfiber.com is a NAID (National Association for Information Destruction) certified paper recycling facility that turns post-consumer wastepaper into high-quality pulp. The pulp is then used to make printing paper, writing paper, tissue paper, and even FDA-compliant paper products and packaging. Fox River Fiber prides itself on being a “steward of the environment”: “using state-of-the-art equipment, energy saving strategies, new technology, and certifications with various green-focused organizations.”

Fort Wayne Shredding Company

By trusting Federal Records Management and Shredding with your confidential documents, you protect your business, protect your clients, AND help conserve our planet’s natural resources! It’s a win-win situation. So, next you time you need to destroy confidential documents, don’t just throw it away, shred it! Contact us today to learn more about our confidential shredding services in Fort Wayne and other services to help keep your business private.

Naid AAA Certified Shredding Companies

AAA certified shredding company in fort wayne

NAID’s AAA Certification: What Does That Mean for Our Customers?

Federal Records Management and Shredding is proud of our AAA Certification from the National Association for Information Destruction (NAID). NAID is the trade association for the document destruction industry. Its mission is to promote “the standards and ethics of its member companies.” To receive the voluntary AAA Certification from NAID, a paper shredding company must meet and uphold strict requirements every year.

Why Hire a AAA Certified Shredding Company

How does AAA certification benefit you, our customer? By choosing a NAID AAA Certified company, you protect your business, your staff and your clients/patients. The use of a AAA certified facility fulfills federal regulatory requirements that affect your business and validates your information destruction policies and procedures.

Through the AAA Certification Program, NAID assesses the mobile and facility-based operations and destruction of paper, printed media, micromedia, and computer hard drives. The certification must be renewed every year. The purpose of certification is to guarantee that the facility is meeting all of the numerous laws and regulations that protect confidential customer information — thereby, protecting your business and your customers. The audits are unannounced, so we must operate every day and every hour as if an audit will occur.

While at our facility the NAID auditor will:

  • Verify that all materials are crosscut shredded, incinerated or pulped in such a way that they cannot be reconstructed.
  • Examine storage containers used for information to be destroyed to verify the containers are secured.
  • Verify that cardholder data on electronic media is rendered unrecoverable via a secure wipe program in accordance with industry-accepted standards for secure deletion or otherwise physically destroying the media (e.g., degaussing).
  • Verify the security of confidential documents throughout all stages of the shredding process such as handling, transporting, storing materials prior to destruction, and destroying and disposing of materials responsibly. This also includes any transfer of custody scenarios.

Paper Shredding Services in Fort Wayne

NAID’s certification program was “developed by information security professionals and recognized by thousands of private and governmental organizations around the world”. Federal Records Management and Shredding, a locally-owned business in downtown Fort Wayne, is proud to be a AAA Certified shredding company and offers our customers the very best in confidential shredding services and destruction. Contact us today to learn more about our shredding services to protect you, your business, your employees, and your customers.