Save, Shred, or Toss? The Complete Guide to Important Papers

what important papers to shred

Identity theft is taking America by storm and led to more than 710 billion dollars in losses in 2020. Many people assume that identity theft is happening online, and they are right.

But thieves don’t need to hack into your computer to steal your identity. They just need to get your trash. To keep your confidential documents secure, you need to know how to store and dispose of your important papers.

What documents should you save for a few years? What documents should you shred? What can you throw away in your garbage with minimal processing?

Answer these questions and you can keep your money and information safe for years to come. Here is your quick guide.

Save Everything You Need for Day-to-Day Operations

Many people know that they have to save their tax records. The IRS advises businesses to keep their tax returns and supporting documents for several years. Invest in document storage for these papers.

You should also keep your employment tax records for at least four years. Employee identification numbers, tax returns, and W-4 forms should all be maintained.

You should maintain your corporation records forever. Your business formation documents, lists of shareholders, and copyright registrations all fall under this category.

Any contracts and legal documents should receive proper storage. Follow essential records management tips so your information stays safe.

Shred Confidential Records and Business Records

Some people hang onto their bank statements for years. While it’s important to track your finances, you can shred your statements after one year.

You should also shred documents that provide supplemental information to your tax returns. This includes receipts and mileage logs.

It is very important that you shred all documents with employee or customer details on them. You should maintain them in your office for only as long as you need them then have them destroyed by a professional document shredding company.

While many people throw junk mail in the trash, this should also be shredded along with any other mail with your personal information on it.

Toss Trash and Non-Essential Papers

You can throw away anything that you regard as non-essential. Drafts of marketing materials can go into the recycle bin. You can crumble your paper or tear it into pieces, but you do not need to call a shredder.

Envelopes without your contact information and nonconfidential sketches or notes can be tossed. Just be sure that they don’t contain any personal information on them.

If a document has information you wouldn’t want others to see, shred it. If it doesn’t, toss it.

Preserve Your Important Papers

It can be hard to tell what important papers you should throw away. Store anything you need for tax purposes or daily operations.

You should shred other important financial documents. You can keep bank records for a few years, but make room for more recent and important records.

Marketing materials and scrap paper can go straight into the trash.

Need more help learning what to keep, shred, or toss? Contact Federal Records Management and Shredding in Fort Wayne today.

4 Vital Questions to Ask Before Hiring a Document Destruction Company

Did you know that there are over 2,600 landfills across the United States? If you simply throw out your sensitive documents, they’ll end up at one of these landfills — that is, if they don’t end up in the hands of someone else first. It’s much safer to destroy sensitive documents instead of throwing them away so that they don’t get into the wrong hands.

When it comes to hiring a professional document destruction company, you want make sure that who you hire is reliable. You don’t want to turn your company’s sensitive documents over to just anyone. So how do you know who you can trust? Keep reading to learn the 4 vital questions to ask before hiring a document destruction company.

1. Are You Certified?

In theory, anyone can start a shredding service, which is why it’s crucial to make sure that you’re dealing with certified professionals.

You shouldn’t do business with anyone until you’ve confirmed that they’ve been certified by the National Association for Information Destruction. AAA certified shredding companies must meet strict yearly requirements that protect confidential customer information.

Hiring a certified shredding company will give you the peace of mind that your business and your customers are protected.

2. Where Does the Destruction Occur?

When it comes to finding a reliable document shredding company, you should ask them how they plan on destroying your documents. A shredding company may destroy your documents off-site, on-site, or both. There are pros and cons to each method.

On-site destruction allows you to supervise the process and ensure that your sensitive data is unattainable. Off-site destruction means that your papers will be leaving your business intact on a secure truck and destroyed at a shredding facility.

Learn which method the destruction company uses and how they keep your documents safe.

3. How Much Do You Charge?

Not all document destruction services cost the same. As you search for the right provider, you should write down their costs for comparison.

You may need to get a custom quote, depending on the work involved. Whatever you do, don’t forget that the cheapest may not always be the best. When it comes to sensitive data, it’s better to pay for high-quality services now rather than pay for damages later.

If your data ends up in the wrong hands, your business and your customers could pay the price for years to come.

4. How Does it Work?

Now that you’ve found out if the destruction company is certified, where they shred your documents, and how much they charge, it’s time to learn more about the process involved and how it will work for your business.

If you just need a one-time shredding service, the process will be different than if you need recurring shredding services.

If you need recurring shredding services, they will bring one or more secure containers to your office depending on your office size and number of employees. The secure bins will be placed around your office to make it easy for your team to deposit sensitive documents. They may also train your team on the importance of document destruction and to teach them what documents need to be shredded. They’ll even help you come with a destruction schedule.

Ready to Hire a Document Destruction Company?

Now that you’ve learned all about 4 vital questions to ask before hiring a document destruction company, you can make sure that all your sensitive data is safe. The last thing you’d want is for your business and customers to be compromised.

Federal Records Management & Shredding is a document destruction company in Fort Wayne. With years of experience and a AAA-certified staff, we can offer you the highest-quality document and data destruction services on the market. From paper shredding to hard drive destruction, our expert team can handle it all.

Do you have questions or concerns about our highly-rated services? If so, please be sure to reach out to us so we can address them as soon as possible.

How a Document Shredding Company Can Help You Get Organized in the New Year

New year, new office organization goals! Now that it’s 2021, it’s time to make sure your office is in the best shape possible. If everything is organized, you’re likely to have a healthier mindset and more productive employees. 

That means getting rid of waste in the office and not keeping around anything necessary. This, of course, can be a hassle — not everything can be tossed in the trash. And, sometimes what’s there is sensitive and needs to be dealt with properly.

That’s where a document shredding company can help you. Find out how a document shredding company can help your office get organized in the new year.

Why Do You Need to Shred Documents?

You might be tempted to throw some papers in the trash that should be shredded. After all, putting papers through a store-bought shredder can be time-consuming, and you might not have thought to look for a local document shredding company.

However, it’s important that you don’t give in to the temptation of a quick, easy fix.

Identity theft is all too common and many times, people do it by digging through trash. There, they can scavenge financial information or even social security numbers and personal details that make it easy to impersonate someone

Don’t make it so simple for them. Documents with confidential information should be disposed of properly to keep your company, your employees, and your client’s sensitive information safe.

So Why Use a Shredding Company?

Store-bought shredders can be handy for a few sheets of paper but if you’re dealing with a lot of confidential information, you will want to go with a professional.

Shredding documents takes away from the time you and your team could be putting into something more productive. A shredding company should provide affordable services that can take care of this monotonous task for you. All you have to do is hand over the sensitive material, shaving hours or days off the time you need to spend on this. 

Another reason to hire a shredding company versus using a store-bought shredder is that most shredders that you buy at the store don’t shred documents fine enough still leaving some confidential information to be put back together.

When you hire a professional document shredding company, your documents are finely shredded with other company’s documents which means there’s no possibility of putting the shredded documents back together.

How to Choose One

So you’ve decided that a document shredding company might be a good idea, but how exactly do you go about choosing one?

You want to make sure that the company you choose is a good one and not just the first one you find. It may seem like an easy job but remember: you’re handing very sensitive material off to this company. Even when it’s just going through a shedder, you’re going to want to ensure that you can trust the people doing it.

Google “document shredding companies near me” and look carefully at reviews. Speak to the representatives and ask how they handle document shredding. Are they certified? Do employees of the shredding go through a background check? What other local businesses use their service? Finding out as much as you can about the company will help you to find out if they’re reputable and trustworthy.

Are You Ready to Use a Document Shredding Company?

If you’re ready to hire a document shredding company, do your research and find a good one. Get rid of those sensitive materials and sleep peacefully at night knowing you’re kicking off 2021 right by getting rid of those papers that could cause trouble in the trash. 

For reliable document shredding in Fort Wayne, Indiana, contact us today

Shredding Secrets: Different Shredder Security Levels Explained

Shredding documents is a part of any business. From old files to confidential papers, shredding is a must, but will a storebought paper shredder do the job and what do the different security levels mean?

P-1 Shredders

P-1 shredders are at the lowest level of security available. Papers are shredded into 12 mm strips. They are considered to be DIN Protection Class 1 for paper shredder security ratings.

P-2 Shredders

P-2 shredders are slightly higher with security, but not high enough for confidential information. They’re shredded into 6mm strips. They are also in the DIN Protection Class 1.

P-3 Shredders

P-3 shredders are the lowest level of security for confidential information. This level gives them a mid-level of security. They are cross-cut, rather than cut into strips that measure 320 mm by 0.5 mm. They’re considered DIN Protection Class 1 or 2.

P-4 Shredders

While P-4 shredders are a little better than P-3 shredders for security, they are still a mid-level of security. However, they are safer for confidential information, like HIPAA. They are cross-cut into pieces 160 mm by 6 mm. They are under the DIN Protection Class 2 or 3.

P-5 Shredders

P-5 shredders are a very high level of security. These shredders are micro-cut into pieces measuring 1.27 mm by 0.5 mm. They fall under the DIN Protections Class 2 or 3 and are suitable for destroying confidential HIPAA information.

P-6 Shredders

P-6 shredders are a very high level of security. They are micro-cut into 1 mm by 10mm pieces. They are part of DIN Protection Class 3. These shredders are ideal for top-secret information, including some HIPAA information and even up to US Army Reg. 380-5 information.

P-7 Shredders

P-7 shredders are the highest level of security, making them the best for top-secret information. This works for destroying confidential NSA information. They are micro-cut into 1mm by 1.5 mm pieces. They are considered to be a DIN Protection Class 3 as well.

Professional Paper Shredding

As the information above shows, there are different levels of security in paper shredding and your average run-of-the-mill store-bought paper shredder is not going to give you the same level of security that you would get from hiring a shredding company to take care of it for you.

And, while you can get a shredder at a higher security level, they tend to come with a higher price tag and can only shred a few documents at a time.

Hiring a professional document shredding company can save you time, money, and give you the peace of mind that all of your documents are properly shredded.

At Federal Records Management & Shredding, you can count on your confidential information staying safe from the point that it leaves your hands until it is destroyed. Your business’s sensitive information will never get the chance to be stolen.

Federal Records Management and Shredding offer both onsite and offsite destruction of your company’s confidential information and your discarded confidential information is stored securely in our locked bins at your business until we take them off your hands to destroy them.

Our offsite shredding mixes a company’s confidential documents with documents from other companies so there isn’t a chance that anyone would be able to reconstruct the documents.

Contact us today to make sure your sensitive information is destroyed in the most secure way possible.

3 Ways to Implement a Clean Desk Policy When Working From Home

A clean desk policy sounds pretty straight forward. It’s as simple as keeping your desk neat and tidy, right? In a sense, yes—but also no.

It’s actually the difference between ensuring workplace safety and creating trouble for not only yourself, but your job.

While many of us are working at home either temporarily or indefinitely due to COVID-19, it’s a good practice to continue using the clean desk policy when working from home.

Whether you’re at home or in the office, instilling a clean desk policy for yourself can save time and trouble. Here are three tips for implementing a policy, and making sure it stays in place.

What is a Clean Desk Policy?

A clean desk policy is a company’s directive to ensure that all confidential documents are cleared from their workspace at the end of the day and securely stored or placed in shredding bins.

It’s a great way to keep offices clutter-free and tidy as well as protecting secure data and documents.

The University of Cincinnati’s clean desk policy calls for employees to be diligent about storing sensitive and confidential information—whether on paper, storage media, or hardware.

The university’s policy states that employees should lock computers when their desk is unoccupied, and properly shut down at the end of the day.

Passwords, printouts, storage devices, keys, and even whiteboards containing “restricted or controlled documents” must be removed, erased, or placed in a locked drawer or compartment of some sort when not in use.

Restricted or controlled documents can be anything containing personal information, health records, financial data, or even graded papers if you’re a teacher.

What your business considers restricted or controlled documents will vary, but a clean desk policy ensures protection no matter what.

1. Create a System for Storing Documents

Having a records retention schedule is a great way to ensure you won’t build any clutter, especially when working from home.

Certain businesses have to keep records for a set amount of time. Even if this isn’t the case, you should create a system for retaining, storing, and destroying documents.

In your home, this could mean keeping a lockbox or filing cabinet near your desk to store documents. Once a week—or at the end of every workday—be sure to organize the records by category, or any system that fits your recordkeeping.

After a set amount of time (this will depend on how long you need to retain any documents), the documents may need to be moved or destroyed.

Creating a records retention schedule will keep all of that on track so you don’t have to think about it after your home office feels like a never-ending wall of documents.

2. Which Documents are Worth Keeping?

We’ve defined important work documents as anything containing personal information, health records, financial data, or anything relevant to your career.

But what about personal records? What’s worth keeping? Where should you keep them? How long should you keep those?

Important home documents worth keeping could include your passport, annual tax return (And receipts if you’re self-employed or a business owner!), birth certificate, will, social security cards… the list is never-ending.

Again, what you decide to keep is ultimately your choice, but you should keep the longevity of any documents you hold onto in mind.

3. Create a System for Shredding Documents

Disposing of documents may feel scary at first, but it’s necessary to manage your home office. A document destruction policy is just as important as a clean desk policy. Talk to your company to find out their document destruction policy. Should you bring documents into the office once a week or once a month to add to the shredding bin?

If you need help with records keeping, retrieval, and destruction, contact us today. We’ll help you implement a clean desk policy, as well as find you the best option for your home office or business.

Why Should You Use Offsite Document Shredding?

Are you considering whether to use offsite document shredding? Each year in the United States, 7-10 percent of the population falls victim to identity theft. A major way that a thief can access personal information is by going through documents that aren’t discarded safely.

You can protect your business and customers from being victims of identity theft by using an offsite shredder.

Read on to learn why you should use this service and how it can improve your business.

Benefits of Offsite Shredding

Offsite document shredding will benefit your business in many different ways. By using a professional offsite document shredder, you reduce the risk that documents with sensitive personal information end up in the hands of the wrong person.

The documents you want to shred will go in a secure bin or other containers where they will be picked up and shredded securely.

Offsite document shredders also help you keep your office clean.

Instead of having documents pile up on your desk and around your office, you can keep those documents in one place. This will keep your business running more efficiently!

Uses AAA Certified Professionals

The best document shredding services employ experienced AAA certified professionals.

At Federal Records Management & Shredding, we are the only AAA NAID certified shredding company in Fort Wayne, Indiana. NAID which stands for the National Association for Information Destruction sets the standard for secure data destruction.

Only 1,000 service providers on five continents hold the NAID’s AAA Certification. Companies that hold this certification are compliant with all known data protection laws where they operate.

Hiring a shredding service with the NAID AAA certification will give your company peace of mind that it is employing only the best in the industry.

Keeps Your Company Compliant

Being compliant with the rules and regulations governing the handling of sensitive information is crucial to your success.

Violating the safe-keeping of sensitive information can result in thousands of dollars in fines to your business. Depending on the size of your company, these fines can be detrimental to the continuous operation of your business.

An offsite document company knows the rules and regulations that govern the handling of secure information. In today’s fast-paced business world, these laws can change often.

By employing a professional shredding company, your business can focus on customers. You won’t have to spend time and money learning about an area outside of its expertise.

Wrapping Up: The Importance of Offsite Document Shredding

An offsite document shredding company can help your business guard against the threat of someone else recovering sensitive and secure information.

Federal Records Management & Shredding is your #1 source for shredding and document retention in the Fort Wayne area! We offer secure shredding on- and off-site, while also handling document retention and storage.

Contact us today to learn more about our services and how we can help your business!

5 Common Paper Shredding Myths Businesses Believe

The introduction of FACTA and HIPAA legislation has created a surge in demand for the destruction of data. With data compliance laws breathing down your neck, shredding is more important than ever.

However, it’s not just enough to keep a shredder in the office for when you think you will need it. When considering what shredding is actually good for, you need to be able to debunk the myths surrounding it.

Here are five common shredding myths that way too many businesses still believe.

Myth No.1: No One Will Go Through My Trash

This is one of those myths that just won’t die. Too many businesses don’t even think about when and where to shred documents, as they assume they aren’t important enough for someone to go through their trash.

This is missing the point entirely. People can and do go through all kinds of business trash with alarming regularity.

They will be looking for personal and financial information that they can use for identity fraud and theft. No business is safe and it only takes one data breach to ruin your company.

Myth No.2: My Employees Will Shred Everything

In a perfect world, all of your employees would shred papers whenever necessary. However, when your team has a lot of work on their plate, shredding rarely takes center stage.

If you don’t have a proper paper shredding service or system in place, documents will inevitably pile up. The result is that the things that need to get shredded will slip through the net.

Myth No.3: Shredding Isn’t Necessary for My Business

When considering where to shred paper, too many people assume it only applies to businesses that deal with medical data or banking information. This is wrong.

FACTA and HIPPAA affect virtually every business in the United States in some way. Any data you have relating to a person or finances needs to get shredded. No ifs, no buts.

Myth No.4: My Business Data is Automatically Protected by Law

If you’re concerned about corporate privacy, don’t get complacent. Too many business leaders assume that the Corporate Espionage Act means they will always be covered if secrets are stolen.

However, this Act only applies to information that the company treats as a secret. If you haven’t shredded important documents and they get stolen, they weren’t being treated as secretive in the eyes of the law.

A secure shred policy is the only way to guarantee that your secrets are protected both physically and legally.

Myth No.5: Having a Shredder Means I am Compliant

It really does bear repeating that simply having a shredder in your office does not make you compliant with HIPAA or FACTA. Even routine shredding is no guarantee of compliance and many store-bought shredders don’t shred documents fine enough.

If you want an airtight policy, your best bet is to use a professional shredding service that can provide a certificate of destruction. This way you will always be covered in the eyes of the law.

Learn More

Debunking shredding myths is the first step towards security and compliance. To learn more about how to do shredding right, don’t hesitate to get in touch with our professional team today to make sure your confidential business documents are protected.

Shredding Paper: 5 Common Paper Shredding Mistakes to Avoid

Paperwork is scattered around your desk and your filing cabinet is about to burst. Some of your documents may be recent but a lot of them date back to a year ago or further. This is a huge paper shredding mistake.

Anyone from interns, cleaning staff, or other employees can access your office and see all sorts of confidential information that you’ve neglected to do away with. This is a pretty common mistake too and one that business owners make when it comes to shredding paper.

There are plenty of other mistakes that you need to avoid. Keep reading to see what they are so you can keep your business information secure.

1. Not Having a Document Shredding Policy

Have you told all of your employees what they should be doing with old, outdated documents? Have you written up a document destruction policy of any kind? Old documents can’t be done away with if your workers don’t know what to do with them.

For every minute your confidential documents sit around you’re risking identity theft and business fraud. Write up a policy and give each of your employees a copy or hold a business meeting and go over it with them. Need help? Our professional document shredders can help you develop your Document Destruction Policy and help train your staff.

2. Hoarding Old Documents

How many expired documents do you have sitting around in your office or filing cabinet? If the answer is more than a handful you need to sort through them and do away with them immediately.

Hoarding documents has its share of security risks. Anyone can break-in and if they do then they now have access to confidential information.

3. Shredding With Your Office Shredder

Yes, you need to get rid of your documents but you shouldn’t do so with your personal office shredder. Personal paper shredders have their limits. As it says in the manual, they need to “rest after 30 minutes of us.” So while you’re waiting you’re not only wasting your time, but that’s even more time that you’re confidential documents are left laying around.

Plus, most store-bought paper shredders can only shred around 10-15 sheets of paper at a time. Any more and you’re dealing with a paper jam.

Also, storebought shredders don’t shred the paper fine meaning that although it won’t be easy, anyone can pull shreds of paper out of the trash bin and piece them back together.

Time is money, stop wasting it by spending countless hours shredding your confidential documents.

4. You Have Bad Paper Recycling Habits

We know that you want to try to help the environment, but throwing your confidential documents, shredded or not, in the recycling bin is a bad idea. Any thief worth their salt can grab documents out of the recycling bin. Again, even if you shred them someone who is seriously dedicated can piece them back together and read them.

5. Not Using a Certified Shredding Provider

All of the examples above can be solved if you use a certified shredding provider to do the job. They can shred, and recycle your old documents in the most confidential manner possible.

When shredded, your documents are combined with documents from other companies. There’s no chance that anyone would be able to piece together finely shredded material from multiple sources.

Make sure that whatever company you go through for this service is NAID AAA Certified.

It’s Possible to Mess Up Shredding Paper

It is possible for you to mess up when shredding paper in your small business. If you use an office shredder and toss the pieces in the bin,  thieves can get in and get access to your confidential information. Protect your company by following these tips and using a certified shredding provider instead. For a small monthly fee, you can keep your documents safe and not have to spend hours shredding them yourself.

Do you need the pile of documents on your desk shredded? Contact us to get a free estimate on our document shredding services.

5 Essential Strategies to Heighten Customer Data Protection

customer data protection

Did you know that it’s your responsibility as a company to safeguard customer information?

Inside threats are some of the most significant threats to security in an organization. An employee or other stakeholders may breach data either intentionally or unintentionally. Protecting customer information doesn’t need to be a challenge.

Customer data is a valuable resource and businesses should be smart when handling crucial data to avoid losing it or exposing it to third parties.

In 2016, there was a data breach at Uber after hackers accessed private information for millions of customers. The company used over $140 million in compensation. The incident damaged the firm’s reputation for failure to protect data.

Most recently, Equifax and Capital One both experienced data breaches that exposed the personal information of hundreds of millions of customers. You may be wondering, if these large businesses can’t protect customer data, how can I?

In this guide, discover quick strategies to heighten your business customer data protection plan.

1. Educating your Employees

Research has shown that most data breaches are caused by employees unintentionally. Ignorance among employees is dangerous and the management should ensure that they are well-informed about various measures to protect customer data.

The education program should include information about how to properly store and dispose of confidential documents

2. Keeping Technology Up to Date

If you keep electronic documents, keeping technology up to date is an essential step for any organization that values the security of its customer data. Ensure that all devices have the latest anti-virus software and all users should be educated about the need to allow recommended virus updates.

3. Access to Customer Data

Not every employee needs access to your customer’s or employee’s personal information. Keep access to sensitive customer information limited to those who need it to perform their job duties. The fewer people who have access to data, the fewer opportunities for a breach.

4. Destroy Data No Longer Needed

Knowing how and when to destroy documents and data will help ensure your customers, employees, and businesses personal information stays safe. Determine how and when to destroy digital and paper documents and stay up to date with Data Disposal Laws.

Different professions have different requirements under the Data Disposal Laws. Make sure you follow the best practices of your industry.

Develop guidelines and policies for data retention inside your business to handle the storage and destruction of documents and data.

5. Work With a Professional

Customer data is a valuable resource for all firms. Businesses should safeguard it using all possible measures as failure to do so can damage an organization’s reputation and lead to huge losses.

Working with a professional company such as Federal Records Management & Shredding in Fort Wayne, IN is one of the best ways to protect confidential documents and data. Professional Records Management companies can help train employees on how to handle your customer’s and your businesses personal information as well as help you set data retention policies.

Simply deleting data or using store-bought shredders isn’t enough. A professional destruction company can help you make sure that your files are properly destroyed.

Need help protecting your businesses sensitive information? Contact us today to learn more about our records management, hard drive destruction, and on-site and off-site shredding services.

Data Destruction: What Data Should Your Company Destroy?

data destruction fort wayne

What if a little information really was a dangerous thing for your company? Many companies hold onto as much information as they can for both compliance purposes and record keeping. But it turns out there is some information that really should be destroyed.

Wondering what needs to be destroyed and what you should keep? Keep reading to find out!

Know the Rules

It’s important to destroy data that you no longer need. However, you may be legally required to hold onto certain data longer than other data.

For example, the IRS can look at business tax records that are up to six years old. Because of this, many individuals and businesses hold onto important records for seven years to play it safe.

Make sure that you are very familiar with the policies containing how long you must hold onto things like confidential information. Ensure this is followed by creating retention policies and enforcing them strictly throughout the company.

Why Destroy Data?

We’ve discussed knowing when to hold onto data and when to destroy it. But that leaves a big question: why destroy data in the first place?

The short answer to this is “efficiency.” And this efficiency extends to both the physical and the digital realms.

For example, if your computer hard drives and company e-mail are clogged with unnecessary data, things are going to move very slowly. And if this information is held as physical media, then it is literally taking up space that could be used for more valuable documents.

Plus, you never know who could access old data that you don’t destroy.

What Documents Should Be Destroyed?

Now you know why data destruction should be a priority for your company. What, then, should you be targeting? It turns out this is something of a trick question.

It’s generally good to hold onto things like employee records and tax documentation. And you should retain important information for employees such as their pension documentation.

Conversely, you can destroy the same data after a set period of time. For example, it is legal in many states to destroy these same records after a period of six years unless they are still useful or required (such as documentation that would be required for a current or upcoming legal case).

Beyond this minimum period of time, it is recommended to destroy as much physical and digital data as possible. Every file destroyed moves your company a step closer to peak efficiency!

What other documents should be shredded?

  • Employee pay stubs
  • Employment records and payroll information
  • Credit card bills or offers
  • Bank statements
  • ID cards
  • Legal documents
  • Canceled or voided checks
  • Anything with a signature
  • Budgets
  • Contracts
  • Strategic Reports
  • Training information
  • Appraisals
  • Applications
  • Purchase orders
  • Internal reports
  • Customer lists
  • Old computer hard drives
  • Any document with personal or confidential information

Methods of Data Destruction

So, you’re ready to destroy the data. How, then, do you go about it?

Physical data is relatively easy to destroy. It’s simple to shred selected documents. However, store purchased shredders leave larger pieces of information that can still be read or put back together. Instead, opt for a professional shredding company. They can help you come up with a destruction schedule to be sure your confidential documents are kept secure and private.

Electronic data is trickier to destroy. For example, it’s not enough to simply delete the files from a computer because such data can still be accessed from the device. Make sure your electronic data is properly destroyed by a hard drive destruction company.

Document Destruction in Fort Wayne

Now you know more about how data destruction works. But do you know who can help you complete this task? At Federal Records Management and Shredding, we specialize in safely and securely destroying both documents and data. Contact us today to learn how we can help you keep all of your files secure.