Data Destruction: What Data Should Your Company Destroy?

data destruction fort wayne

What if a little information really was a dangerous thing for your company? Many companies hold onto as much information as they can for both compliance purposes and record keeping. But it turns out there is some information that really should be destroyed.

Wondering what needs to be destroyed and what you should keep? Keep reading to find out!

Know the Rules

It’s important to destroy data that you no longer need. However, you may be legally required to hold onto certain data longer than other data.

For example, the IRS can look at business tax records that are up to six years old. Because of this, many individuals and businesses hold onto important records for seven years to play it safe.

Make sure that you are very familiar with the policies containing how long you must hold onto things like confidential information. Ensure this is followed by creating retention policies and enforcing them strictly throughout the company.

Why Destroy Data?

We’ve discussed knowing when to hold onto data and when to destroy it. But that leaves a big question: why destroy data in the first place?

The short answer to this is “efficiency.” And this efficiency extends to both the physical and the digital realms.

For example, if your computer hard drives and company e-mail are clogged with unnecessary data, things are going to move very slowly. And if this information is held as physical media, then it is literally taking up space that could be used for more valuable documents.

Plus, you never know who could access old data that you don’t destroy.

What Documents Should Be Destroyed?

Now you know why data destruction should be a priority for your company. What, then, should you be targeting? It turns out this is something of a trick question.

It’s generally good to hold onto things like employee records and tax documentation. And you should retain important information for employees such as their pension documentation.

Conversely, you can destroy the same data after a set period of time. For example, it is legal in many states to destroy these same records after a period of six years unless they are still useful or required (such as documentation that would be required for a current or upcoming legal case).

Beyond this minimum period of time, it is recommended to destroy as much physical and digital data as possible. Every file destroyed moves your company a step closer to peak efficiency!

What other documents should be shredded?

  • Employee pay stubs
  • Employment records and payroll information
  • Credit card bills or offers
  • Bank statements
  • ID cards
  • Legal documents
  • Canceled or voided checks
  • Anything with a signature
  • Budgets
  • Contracts
  • Strategic Reports
  • Training information
  • Appraisals
  • Applications
  • Purchase orders
  • Internal reports
  • Customer lists
  • Old computer hard drives
  • Any document with personal or confidential information

Methods of Data Destruction

So, you’re ready to destroy the data. How, then, do you go about it?

Physical data is relatively easy to destroy. It’s simple to shred selected documents. However, store purchased shredders leave larger pieces of information that can still be read or put back together. Instead, opt for a professional shredding company. They can help you come up with a destruction schedule to be sure your confidential documents are kept secure and private.

Electronic data is trickier to destroy. For example, it’s not enough to simply delete the files from a computer because such data can still be accessed from the device. Make sure your electronic data is properly destroyed by a hard drive destruction company.

Document Destruction in Fort Wayne

Now you know more about how data destruction works. But do you know who can help you complete this task? At Federal Records Management and Shredding, we specialize in safely and securely destroying both documents and data. Contact us today to learn how we can help you keep all of your files secure.

5 Industries That Really Need Document Management Systems

records management system fort wayne

Documents are big business and there’s no denying the fact that storing and organizing documents can be a major task. That’s why having a document management system capable of meeting the needs of business is crucial for operating efficiently. And yet not every industry has the same needs.

Read on to discover some of the industries that have the greatest need for powerful document management systems.

1. Government

This one should come as no surprise to anyone. After all, governments at all levels must compile and maintain vast amounts of documents. Federal, state, and local, have to be able to track countless documents for everything from taxes to passports to parking tickets.

From Washington, D.C. to the smallest county in your neck of the woods, governments process more documents than any other type of industry.

2. Manufacturing

There are so many aspects to manufacturing, that the number of documents required to keep everything running can be astounding.

Warehousing alone places a huge burden on a company’s ability to efficiently manage their documents. This is an industry that requires the tracking of parts, materials, shipments, invoices, and contracts, just to name a few.

It’s vital to be able to pull up information at a moment’s notice, make changes, and meet deadlines, as quickly and efficiently as possible at any hour of the day or night.

3. Healthcare

Imagine going to an appointment with your doctor, or having an emergency that requires hospital care, yet they don’t have the documentation necessary to process you. This would create a crisis.

Information is the lifeblood of the healthcare industry. From administration to healthcare professionals, to IT specialists, everything must run optimally at all times.

Healthcare companies depend on immediate access to patient records and compliance documents, as well as insurance information. This is a massive and dynamic industry with massive document management needs.

4. Transportation

There is no end to the document management needs of the transportation industry. This is an industry that relies on complicated logistics, where documentation is constantly changing and must be available around the clock. Whether shipping over the road, by rail, sea or sky, every other industry on the planet relies on transportation to deliver products on time, and that’s no easy task.

5. Education

The final industry on our list is education. Every educational institution relies on good documentation management to keep up with every aspect of student life. From transcripts to testing, to grades, this information is important and must be efficiently managed.

You can’t put a price on education, and the education industry can’t put a price on the value of a good document management system.

The Importance of Document Management Systems

This article only scratches the surface on industries that rely on good document management systems.

No matter what industry you are in, you simply cannot operate efficiently without the support of reliable documentation. And the quality of your document management could be the difference between success or failure.

If you need help with your document management, give us a call today to learn how we can help your business run more efficiently and effectively.

Next, see 5 reasons why data protection is more important than ever for your business.

Strictly Confidential: Here Are 3 Types of Confidential Documents You Should Keep an Eye on at Your Workplace

confidential records

A recent study found that most companies don’t have the technology to keep employees from sharing confidential documents. What’s worse, 68% of companies surveyed said they don’t know where their confidential info is stored.

Part of keeping your company’s confidential documents safe is understanding what types of documents are confidential. Here’s a list of 3 types of confidential documentation that you should take good care of.

1. Contracts and Commercial Documents

Some of the most important confidential documents include contracts and other business documents. Confidential documentation must be properly handled and stored to protect both your organization and the third-party.

Most contracts have a confidentiality clause. Your contract with important clients could become void if it fell into the wrong hands. Plus, contracts have a lot of sensitive data. Such as the cost of the services, and the names of the involved parties. If a competitor got their hands on this document, they could use it to hurt your business or steal your clients.

Make sure you limit physical copies of commercial documents. Keep those copies in a confidential file that is not easily accessible.

You may also consider offsite record storage for additional security.

2. Confidential Employee Information

Another important aspect of confidential documentation is employee information. This includes personal data such as Social Security Numbers, date of birth, marital status, and mailing address.

Identity theft is a huge issue that requires constant vigilance. In fact, in 2017 one in 15 people were victims of identity theft.

Safe employee information prevents identity theft and fraud. But there’s much more employee information that should be housed in a confidential file. This includes employee resumes, background checks, interview notes and tests, performance reviews and disciplinary paperwork. Employment information such as pay rate, employment contract, level of benefits, vacation and bonuses are also confidential documentation.

There are also a number of admin info related to employees that need to be kept safe. This includes pay stubs or direct deposit forms. Tax forms, time sheets, and any other payroll documentation as well. Even once an employee is no longer an employee, you still need to keep their data confidential. For example, resignation letters, unemployment claims, and termination records.

3. Office Plans and Internal Documentation

Many people don’t realize that their office floor plans, seating arrangements, internal processes, and procedure manuals are confidential documents.

Most organizations have detailed office layouts that include exits, seating plans and so on. You likely also have some procedures that employees need to be able to do their work. Sure, all your employees have access to them. But you don’t want it to get into the hands of those who would use it for nefarious purposes.

If you can, store these documents electronically. Ask employees to limit print outs. And when a version becomes old, make sure it is securely shredded.

Final Thoughts on Confidential Documents at Work

We hope this list helps you see the extent of the confidential documents in your organization. By becoming more aware of what counts as confidential, you can take steps to ensure it is safe.

Need help coming up with a records management and shredding plan to keep your documents safe? Contact us. We help companies in and around Fort Wayne keep their confidential records safe and we can help you too.

Next, learn 5 ways to avoid customer data theft.

Employee Privacy Laws: How to Protect Employee Privacy

Employee privacy and information is crucial data that must be protected at all costs. Failure to do so can lead to petty arguments about pay all the way up to multi-million dollar lawsuits. Yet many employers are so caught up in the day-to-day running of their business, they forget to put the right measures in place.

Follow these guidelines if you have recently found yourself concerned about whether or not you are doing the right things.

Protect Employee Privacy with Cyber Security

Over 14 million businesses in the US are at risk of being targeted by hackers. From email phishing campaigns to DDoS attacks, once your servers are compromised, anything is up for grabs.

Businesses worry about their client’s data and their own trade secrets. But they forget that vital employee data like social security numbers and bank accounts are all stored as well. 

It’s vital your IT department is given the resources and training to prevent and even block an attack should it happen. 

While you can by software to help, you ultimately need a dedicated person or team working to keep your records safe.

Limit Access to Information

Managing employee information and payroll is a special task that requires confidentiality and trust. But even then, accidents happen and people can make mistakes. That’s why it’s advised to diversify the tasks among employees. This way, they only have access to certain parts of the information but not all of it. 

For example, if someone’s role is to handle wages, then they don’t need to be the one also dealing with tax-withholding forms and other data. Of course. this can be difficult if you are a small business and only have one person working on this or use a software program. In these situations, you should work with the software help center. Often, they are able to advise on restricting access, limiting information, and even offer enhanced security measures. 

Never assume the data is secure and safe until it’s been checked over by a professional.

Avoid Accidental Leaks

Another issue that businesses have faced in the past is privacy leaks from word-of-mouth or even glances at a computer screen.

When you hire people to handle sensitive data it is important to give them proper training and guidance. Rules such as ensuring they have exited the software before leaving their desks and changing passwords frequently can help.

You should also stress the risks of disclosing information and layout enforceable consequences should it happen. Confidentiality agreements and provisions for immediate termination are great ways to make this happen if local policies allow it.

Employees handling sensitive information should also be given their own private spaces to work. An employee passing by or coming up to talk may accidentally see information they shouldn’t have. If they share it without thinking, it could lead to issues and even liability.

Open plan spaces are only fine for departments which have ad-hoc projects and collaboration.  

Be Thorough

As your business grows and becomes more complex it’s essential to reevaluate older policies and practices.

If you think your security measures need to be updated to protect employee privacy then start working on it immediately. 

Check out our services and see how our processes ensure all handled data is safe and secure.

5 Tips for Safe and Sustainable E-Waste Disposal

Did you know that the average American family throws out 176 pounds of e-waste every year? That’s equal to about 400 iPhones. Examples of e-waste include smartphones, tablets, printers, and computers.

Businesses have even more e-waste to dispose of each year. After all, they have more monitors, printers, and hard drives than the average family. These items can quickly become outdated and when a device reaches the end of its lifespan, it’s time to replace it.

But what do you do with items when you know longer need them? These five tips will help you manage e-waste disposal for your company.

1. Find Local E-Waste Disposal Programs

The first thing to do is check in with your local waste disposal programs. Your local government may have programs in place to manage e-garbage with little trouble. Other local businesses may also have programs for the recycling of e-waste. As a business, you may have more e-waste than they expect. Talk to them, and make arrangements to handle the amount of e-waste your business produces.

2. Donate Used Items

Another way to deal with electronic devices that are no longer needed in your business is to donate them. Provided the items are in good working order, they can be redistributed.

3. Sell Working Devices

Another thing your business can do is resell used devices you no longer need. As long as it’s in good working order, you shouldn’t have a problem selling an iPhone or a computer on eBay or Craig’s List. You may even be able to sell devices that don’t work any longer. Some purchasers salvage parts from these devices to fix other devices.

4. Plan Ahead

One of the causes of e-waste is a lack of planning. Purchasing equipment such as a computer is a business decision you plan and cost carefully. You should also make sure you plan for the end of the item’s life, including how it will be disposed of. You may not think of smaller items, such as portable hard drives or other electronic gadgets. Many of these items are handed out at conferences, so you may not think twice about trashing them. If you attend a conference with these gifts, ask if there’s a program for recycling them. If you don’t need one, don’t take one. If you’re planning the conference, be sure to think ahead about disposal before you opt for these gifts. The best way to reduce electronic garbage is to buy less in the first place.

5. Check the Recycler’s Credentials

There will be times when you can’t avoid needing to dispose of your e-waste. When that happens, always be sure to check the credentials of the recycler you choose. Working with a certified recycling company means you can trust your e-waste is disposed of properly.

Protecting Your Business

You have many options for e-waste disposal. Keep in mind that disposal isn’t always the right answer for your electronic devices. Keeping your data safe should be one of your top priorities. In some cases, you’ll need to use other measures when you have devices that have reached the end of their lifespan such as destroy the hard drives to protect confidential information.

Our blog has many more tips for keeping all your business data safe. Read up on how to destroy a hard drive or the benefits of paper shredding to protect your data.

5 Reasons Data Protection Is More Important Than Ever for Your Business Today

Why is privacy important to your business? 

Your business has as much as a 25% chance of experiencing a data breach. That’s according to a report by IBM released in 2017. The best course of action is to assume your business will experience a data breach. At the very least, you must assume that you’ll be attacked in some fashion.

Here are five reasons to take business data protection seriously:

1. The Threat is Constant

Today, it’s almost impossible to completely avoid hackers. The Hollywood version of a hacker sitting in a dark room trying to guess a password is inaccurate. Hackers have an advanced arsenal of malware, automation, and social engineering tools at their disposal.

Automated bots crawl the web every day looking for vulnerabilities in websites. Phishing scams are constant. Chances are, your email provider has filtered out numerous possible phishing emails this month alone. Create a “Zero Trust” culture at your business to stay protected.

2. Data Breaches Are More Expensive Than Ever

Data breaches can cost businesses millions of dollars. Large companies can sometimes absorb these expenses but it damages their reputation and puts clients sensitive information at risk. For smaller businesses, a data breach can lead to business failure.

Malware, like ransomware, can lock your data until you pay a large fee. Other data breaches could lead to a loss of customers or disruptions to your operations.

3. Hackers are Getting Smarter

81% of all data breaches exploit privileged access to data. That means hackers find a way into your system by gaining one of your employee’s credentials. There are indirect ways hackers can gain this information. If one of your employees uses the same login information for all their personal and professional accounts, a data breach elsewhere could compromise your own system.

It’s common for scammers to trick people to open emails and click on malicious links. All they’d need to do is find someone from your leadership team on LinkedIn, create a phony email profile, then email one of your employees posing as their boss.

4. Data Is Important to Your Business

Data helps you optimize your operations and maintain accurate records. It can also help you serve customers more effectively. Data gives you a competitive advantage. And it’s a necessary tool in today’s business environment. But not all data is useful. Some of it gets old or becomes obsolete.

Delete obsolete data periodically to protect your business. If you have printed records that are no longer useful, you should shred and dispose of them offsite.

5. Your Reputation Depends on Data Security

If you’ve followed any of the high-profile data breaches in the news, you know this already. A data breach can do long-term damage to your company’s reputation. This is especially true when customer data is involved. If you keep customer data, your customers are trusting you to keep it safe. They also trust you to dispose of it safely when you no longer need it.

Why Is Privacy Important to Your Business?

If you have a small business, you may be asking yourself, “Why is privacy important?” Don’t assume you’re safe from hackers because you aren’t a global enterprise. Take steps now to implement business data protection across your company now.

Do you have a business in the Fort Wayne area of Indiana? Federal Records Management & Shredding can help you keep all your records safe. Contact us today to learn what you can do to protect your data and destroy records responsibly.

Why Shred Documents? The Benefits of Shredding

Have you ever been the victim of identity theft? If so, you know what a huge hassle it is – not to mention how unsettling it is to have your privacy invaded. If you haven’t, you definitely don’t want to experience it. That’s why it’s important to shred documents that have any of your personal information on them.

Identity Theft Is No Joke

The FTC estimates that recovering from identity theft takes an average of six months and 200 hours of work. That means victims will spend about a total of 200 hours making phone calls, writing correspondence, keeping track of creditors, responding to letters, working with credit bureaus and law enforcement agencies, and taking any other actions required to ensure they won’t be liable for debts falsely created in their names. And in 2017, there were 16.7 million victims of identity fraud. This was a record high number that the record set the year before. So it’s clear that this is a problem that’s not going away any time soon.

Of course, unless you’re living under a rock, you can’t be completely safe from identity theft. But making the effort to shred important documents will greatly improve the chances that you won’t be a victim of this latest crime.

Shred Documents to Provide Peace of Mind

Of course, you want to get rid of documents with your personal information. This includes ANYTHING with your full name and address, home or work telephone numbers, and/or driver’s license number.

Some documents you may not have considered are:

  • Tax returns (over three years old)
  • Bank statements
  • Canceled or voided checks
  • Pay stubs
  • Convenience checks

Also, keep in mind that identity thieves don’t care whose identity they’re stealing. If they happen upon your child’s Social Security number, it’s fair game. So be sure to shred any mail concerning your children, such as their medical records, copies of birth certificates, school applications, report cards and even permission slips you’ve authorized for field trips.

And finally, don’t forget about junk mail. The computer barcodes on the front of most junk mail could contain personally identifying information. So run your junk mail through the shredder. This includes mail from insurance companies/lenders or any membership organizations, as well as credit card offers and any return envelopes that come with these mailings.

Shredding Is Environmentally Friendly

Beyond just the security measures you’re taking for yourself in putting all of those documents through the shredder, you’re taking additional security measures for the planet. Shredding your paper waste is going to be easier to recycle. And since paper can be recycled up to seven times and still be used, this means considerably less cutting down of trees.

Plus, all the excess waste created from simply throwing away paper just causes the landfills to fill up faster.

Are You a Target?

The truth is, anyone with a social security number is a target for identity thieves. But if you shred documents with important information, they’re far less likely to catch up with you.

Don’t worry. If it all feels too overwhelming, then contact us today to learn more about our secure off-site and on-site document shredding services for business or check out our free shred events for personal use. Stay safe.

A Simple Guide to Understanding Shredder Security Levels

Not all shredders are created equally. Instead, there are a number of different factors which go into making sure that your record destruction meets certain standards. When you’re trying to discover which shredder is right for destroying paperwork from your business then you’ll need to understand shredder security levels.

Read on and we’ll explain exactly what you need to know so you can stay in compliance with modern standards.

Which Shredder Security Level Do I Need?

Before we get into the requirements for each level of security, it’s important to understand that not everyone needs something which is going to meet the highest security standards. But, wouldn’t you want to make sure that all of the documents you’re getting rid of are properly destroyed?

You may think “I’m just disposing of some old records with no personal information, I don’t really need NSA level security.” Which may be true, but if it’s worth shredding, it’s worth shredding properly.

Paper shredders which operate at level 4 are enough for most commercial uses, although those who handle a lot of sensitive information may want to go with a level 5 paper shredder instead.

FACTA compliance is a big issue for many companies since all consumer information now requires a high level of protection. A level 4 shredder is the bare minimum which can be used for disposing of this information.

Shredder Security Levels

Currently, the code for security levels is covered under DIN 66399. This European standard has been adopted stateside, although there are some slight deviations put in place by the NSA for top secret documents.

The levels in place are the following:

Level 1

Level 1 shredding is mostly used just to get paper out of the way. It’s suitable for much of the paperwork which comes through an office and doesn’t carry any sensitive information.

Old brochures and the like are commonly shredded at this level.

Level 2

Level 2 shredders can be used to dispose of slightly sensitive internal communications. Memos, forms without personal information, out-of-date instructions, or travel guidelines are good examples of documents which should be shredded in compliance with this level.

Level 3

Sales reports, receipts, and other financial information which doesn’t contain personal identifying information can be handled with a level 3 shredder. These aren’t HIPAA or FACTA compliant, however.

Level 4

The first level of shredding which is compliant with HIPAA and FACTA standards. All customer personal identifying information should be handled with at least a level 4 shredder in order to assure security.

Level 5

Level 5 shredders are probably the highest standard in common commercial usage. They should be considered if you’re planning on disposing of strategic paperwork for your company, competitor analysis, and other information which can be used in corporate espionage.

Level 6

Often used in healthcare and financial environments for a blanket level of security, level 6 shredders are able to handle some of the most sensitive information. At this level of shredding it’s extremely unlikely that someone will be able to reproduce the papers even with state-of-the-art technology.

Level 7

The highest standard currently in place is level 7. It’s used primarily by government entities like the NSA in order to ensure that even the most sensitive and dangerous information can’t be reproduced.

While some of the higher level shredders may help destroy your documents, high-security shredders tend to be slower and can interrupt the workflow in your place of business. Instead, why not save yourself time and money by choosing a document shredding service

Picking a Shredding Service

Fortunately, you don’t have to keep track of all of this if you choose to invest in the right document managing service. Shredder security levels are a good thing to know but wouldn’t it be better to know that your documents are held in a secure location until their final destruction? And, they’re destroyed with papers from other companies, so there’s no way anyone would be able to reconstruct your sensitive documents.

Contact us today and let’s see what we can do to help you make sure you stay in compliance with the law and protect your sensitive information from prying eyes.

5 Things Healthcare Businesses Should Know About HIPAA Compliance

Any business or organization that comes into contact with protected health information needs to make sure that they are within HIPAA compliance guidelines. U.S. Department of Health and Human Services has strict rules when it comes to people who deal with protected health information (PHI). This in conjunction with the increase in data breaches might have you feeling a bit overwhelmed.

But don’t worry, being HIPPA compliant won’t reduce your company’s efficiency and if you follow the list we’ve compiled, it won’t be hard either. We’ll start by explaining the rule then give you tips on how to stay compliant.

Privacy

The privacy rule deals with who is allowed access to the PHI. You need to make sure that your client’s information is protected. Managing the records is one of the most important parts to make sure the PHI stays protected. An easy way to do this is to delegate a person, to be responsible for this policy. They should train everyone on the policy and have the ability to implement consequences if the policy is broken. Your policy should be stricter than the HIPPA guidelines, this leaves a safeguard between your policy and breaking the law.

Security

There are three parts to the security of PHI. You need technological safeguards, along with physical and administrative safeguards.

1. Technological safeguards have to to with the actual technology that stores the PHI. You need to make sure that each of your clients has a name or ID number that’s unique to them. You also need to make sure IT has it set up that the programs you use will automatically sign the users out due to inactivity.

2. Physical safeguards are put in place to make sure only the right people have access to the PHI.This includes making sure that there are theft deterrents. When disposing of the devices you need to make sure to do it in a way that people who are looking to get there hands on PHI can’t get to it.

If you are worried about your policy for getting rid of the devices, you can always contact a company like ours.

3. Administrative safeguards are the things you can do to make sure you give are acting within HIPAA compliance. Make sure that you are doing risk assessments every few months to see where you might be vulnerable. You need to also monitor your employees to make sure the policies are being followed.

Enforcement

Violations can get costly. You want to avoid getting hit with expensive fines by making sure information is used only for what it is intended for. Giving your clients the ability to access their own information is also important, just make sure you have the technical safeguards.

Breach Notification

If there is a breach you need to notify HHS and your clients within 60 days. They will need to know what was breached, where it happened and what the damages could possibly be.

Have Written Policies

HIPPA audits can happen at any time. One of the best ways to make sure that you are prepared for this is to have written policies in place.

HIPAA Compliance

You don’t have a choice to be within HIPAA compliance guidelines. But it doesn’t have to be a pain to manage either. If you still need more help after reading our list, contact us.

Deleting Your Data: Why Destroying a Hard Drive Is the Best Solution

So you’re planning on getting a new computer? We can’t blame you. Technology is getting better each year, and that old fossil just can’t keep up. But what about all of those sensitive files you have saved to your computer? Sure, they may be outdated, but they’re still files with important information on them about you or your clients. It’s your job to dispose of them properly.

If your response was “hit the computer with the hammer”, you are very wrong. Computers can be some pretty complex things. They may seem fragile, but in reality, they’re very good at protecting what matters most: the hardware. If you do a sloppy job disposing of your computer, your files will be easy for any computer thief to access – and that puts you and your clients at risk.

Read on to find out the proper way of destroying a hard drive so that you and your clients will stay safe.

Destroying a Hard Drive with Brute Strength is not Enough

Like we mentioned earlier, beating your computer doesn’t remove all of your files. Other than the fact that computers are good at physically protecting their hardware, your actual files could betray you as well just because of their size.

The average file can fit itself within less than .0015 of an inch of space on a memory disk. This means if you leave at least that much space on the disk intact, a file could be stored there – and is at risk of being stolen.

Even placing the files in the recycle bin and deleting them isn’t enough. The trace memory of the file is still embedded in the computer and anyone with any amount of tech experience could retrieve it.

In short, any sort of conventional means we could think of just wouldn’t be enough to solve the problem. You would have to look towards more professional means to permanently destroy the data.

Try Destroying it by Overwriting Data

One popular way of deleting your files is to use computer wiping programs.The funny thing about wiping programs is that they aren’t actually wiping your disc clean; in fact, it’s kind of the opposite.

Disk wiping programs destroy a hard drive by packing it with what’s basically a bunch of trash data. The programs write and rewrite the file until the sensitive data is completely covered and unreadable.

If you choose this route, be prepared to have patience. The whole process can take hours to complete per disk, but at least you know that those files will be long gone.

Or Destroy it With a Magnet

Some people would have too much fun with this.

You know how people say not to keep your phone next to your wallet because the magnets inside could damage or wipe your credit cards? This is the same idea, except on a bigger scale.

To wipe your computer files, you’ll need a little something called a degausser, a high-intensity magnet with the ability to scramble the data on a disk.The process is relatively simple to carry out, however, the degaussers will run you over $1,000 for a good one so you’d better have deep pockets. And, if the hard drive is improperly degaussed, data recovery may still be possible.

Alternatively, you could just have the pros do the job, saving you a ton of money and getting the job done right.

The Only Secure Way to Go

Instead of taking the chance that the data on your hard drive is still accessible, trust your hard drive destruction to a AAA certified destruction facility. Our process ensures that yours and your customer’s data is destroyed and not recoverable. Contact us today to learn about our hard drive destruction, records shredding, and more.

Feel free to reach out to us to find out how we can help you with your security needs. We look forward to hearing from you.